1The main offer
30-Day Client Revival
$3,000 up front · or $3,500 in two payments
- All five parts above
- Live within 14 days
- About one hour of your time
- The conversations guarantee
For recruitment and staffing agencies in Ontario
More job orders from employers you've already placed for.
The 30-Day Client Revival gets your past employer clients talking to you again. It's done for you, inside the CRM you already use, live within 14 days, without hiring another business development rep.
Free 30-minute Revival CheckAbout 1 hour of your timeBacked by a conversations guarantee
Free30-minute Revival Check
14 daysFrom kickoff to live
About 1 hourOf your time, in total
$3,000Fixed price, agreed in writing
In short: the 30-Day Client Revival is a done-for-you business development campaign for Ontario recruitment and staffing agencies with 5–50 people. Past employer clients get personal check-ins you approve, new employer inquiries get a same-hour reply, fee agreements and proposals get followed up, and you see it all on one page every Monday. It's $3,000 up front or $3,500 in two payments, and it starts with a free 30-minute Revival Check.
Sound familiar?
Your best source of new roles is already in your database.
Employers who've hired through you before already know you and trust your work. Most agencies just don't have anyone whose job it is to stay in touch.
- "Past clients go quiet between roles."A placement goes well, then nobody hears from you until they call, or call someone else.
- "Nobody owns checking in."Every recruiter means to. None of them have the time, so it doesn't happen.
- "New inquiries wait while we're on calls."An employer reaches out, and by the time someone replies, they've briefed another agency.
- "Fee agreements go out, then nothing."Nobody wants to seem pushy, so the follow-up never gets sent.
- "I can't see what's open."Clients, roles and next steps live in inboxes, the ATS and people's heads.
- "Hiring a BD rep feels like a big bet."A salary, months to ramp up, and no guarantee they'll stay.
What it's worth
What are your past clients worth to you?
The math is simple: past clients, times the chance one of them has a role, times your placement fee. Put in your own numbers to see what just one revived placement a quarter would be worth over a year.
This is a rough estimate using your numbers, not a forecast or a promise of results. On the Revival Check we go through it together, more carefully.
Enter both numbers to see your estimate.
Estimate only. It assumes one extra placement a quarter from your past clients, and doesn't count repeat roles or referrals.
What's included
Everything in the 30-Day Client Revival
Five parts, set up and run for you inside your existing database or CRM.
Client revival campaign
We sort your past employer clients into groups and write personal check-in messages for each one. You approve them, and they go out from your own accounts. Past clients hear from you with a real reason to reply.
Same-hour reply system for new employer inquiries
An instant acknowledgement, an alert to you, and a clear owner for every new lead. Employers hear back while they're still deciding who to call.
Fee agreement and proposal follow-up
Follow-ups on day 2, 5 and 10, plus a proposal template you can send the same day. Fewer agreements go quiet just because nobody followed up.
The Monday view
One page every Monday showing your clients, open roles and next actions. You see what's moving without asking anyone.
Team training, scripts and a checklist
A 30-minute recorded training so your recruiters know how to handle the replies. Nobody has to learn a new system.
What your past clients actually get
Short, personal and about them. Never a blast.
Every check-in is written for one group of your clients, in your voice. You approve it before it's sent, and it goes out from your own email address.
- One specific detail they'll recognize
- One easy question they can answer in a line
- Sent from a real person at your agency, not a newsletter tool
- Only to contacts you can email, with an opt-out every time
From[You], [Your agency]
ToA hiring manager you placed for
SubjectHow's [Candidate] settling in?
Hi [Name],
It's been about three months since [Candidate] started as [role]. How are they getting on? If there's anything we should know for next time, I'd really like to hear it.
Thanks again for trusting us with that search.
[Your name]
[Your agency]
Prefer not to hear from us? Just reply "stop".
How it works
Live within 14 days. About one hour of your time.
We do the setup, the writing and the follow-up. Your part is a kickoff, approving the messages and replying to the conversations that start.
Free Revival Check · 30 minutes
We count your past clients, estimate what one revived placement is worth to you, and show you the gap. If it isn't worth doing, we'll tell you.
Kickoff
You give us access to your CRM or database. We agree in writing on the number of conversations the campaign should start.
Live within 14 days
We sort your client list, write the messages and set up the reply system and follow-ups. You approve everything before anything is sent.
The 30-day campaign
Past clients hear from you. Replies go to the right recruiter, and fee agreements get followed up.
Every Monday
You get one page with your clients, open roles and next actions, so you can see exactly what the campaign is doing.
Your options
Hire a BD rep, do it yourself, or have it done for you?
All three can work. Here's the honest trade-off.
| Hire a BD rep | Do it in-house | 30-Day Client Revival | |
|---|---|---|---|
| Time to start | Months to hire and ramp up | Whenever someone has time | Live within 14 days |
| Cost | An ongoing salary | Your team's time | $3,000, fixed |
| Your time | Hiring, training and managing | Sorting, writing and chasing | About one hour |
| Works in your CRM | Depends on the person | Yes | Yes, the one you already use |
| If it doesn't work | You find out months in | It quietly stops | The conversations guarantee |
Doing it yourself? Our free guide on winning back past clients without sounding like spam has the steps and example messages.
The conversations guarantee
If it doesn't start the conversations we agreed, we keep working for free.
If the revival campaign doesn't start at least the number of real conversations with past or lapsed clients that we agree in writing, within 30 days of launch, we keep working on it at no extra cost until it does.
Our side
- We agree the number in writing after reviewing your client list, and keep it conservative
- We set everything up and run the campaign
- We keep going at no extra cost until we hit it
Your side
- Give us access to your CRM or database
- Approve messages within 48 hours
- Reply to leads within one business day
It's a guarantee on conversations, not on revenue, job orders or placements. Those depend on your clients and your team, and nobody can honestly promise them.
Price
One fixed price, agreed in writing.
All prices in Canadian dollars, plus applicable taxes.
2After the 30 days
BD Engine
From $1,000 / month
- A new revival campaign each month
- The Monday view, kept going
- Adjustments based on what's working
- 12 months for the price of 10 if paid yearly
If you want it to keep running
320–50 people
Full BD System
Custom quote · typically $15,000+
- Everything in the Client Revival
- Database cleanup
- Wider team training
- 90 days of support
For larger agencies, quoted after the Revival Check
What's not included
Candidate sourcing, screening or candidate data. Cold outreach to employers who've never worked with you. Paid ads. Messages to anyone you don't have valid consent to email. Software subscriptions: if something new is needed, you pay for it directly and own the account, and we tell you the cost first.
Founding clients
Three agencies get it free, in exchange for honest proof.
Founding spots remaining: 3 of 3
Grox Co. is new, so we're offering the full 30-Day Client Revival free to the first three agencies. You pay any software costs directly. The agreement is in writing.
What you get
- The full 30-Day Client Revival, at no fee
- The same work and the same guarantee as paying clients
- Direct access to the founder throughout
What you give in return
- A case study with real numbers, named or anonymous, your choice
- An honest testimonial, only if you're happy
- Two introductions, if it was useful
- Your part: access, approvals within 48 hours, and replies to leads within one business day
Data and compliance
Your client list stays yours.
We work inside your systems
With your permission, in the CRM or database you already use. Nothing is moved to a new platform.
Confidentiality in writing
We sign a simple confidentiality agreement before we see anything.
Nothing exported
We never export your client data or use it for anything else.
Only contacts with valid consent
Messages go only to contacts you have valid consent to email under Canada's anti-spam law, generally clients you did business with in the last two years, and every message includes an opt-out.
We only work on the employer side of your agency. We don't screen candidates or touch candidate data.
Why a small firm
You work with the founder, not an account manager.
- Direct access. The person you talk to on the Revival Check is the person doing the work.
- Fast replies. We reply within one business day.
- A fixed price in writing. Scope, price and the guarantee number are agreed before we start. No hourly billing.
- Honest advice. If your CRM already does the job or you don't need us, we'll say so.
Questions
What agency owners ask before booking
We already have a CRM that can send campaigns. Why do we need you?
Most agency CRMs can send campaigns. What usually doesn't happen is the work around it: sorting the client list into groups, writing check-ins worth replying to, following up, and making sure every reply reaches the right person. We do that work inside the CRM you already pay for. If the Revival Check shows you don't need us, we'll say so.
Our clients don't want to be spammed. Won't this annoy them?
That's the reason it's done carefully. These aren't newsletters or blasts. They're short, personal check-ins written for each group of clients, sent from your own accounts, only to contacts you have valid consent to email, and each one includes a way to opt out. You approve every message before it goes out.
How much of my team's time does this take?
About one hour of the owner's time in total: the kickoff, approving the messages and a short review. Your team watches a 30-minute recorded training. After that, their part is replying to the conversations that start, which is the point.
What if our past clients have no roles right now?
Some won't, and that's normal. A good check-in still helps: you find out when they expect to hire next, who else in the company hires, and you're the agency they think of first when a role opens. That's why the guarantee is about real conversations, not roles. Nobody can honestly promise roles.
Can you access our ATS or CRM? What about our data?
We work inside your CRM or database with your permission, sign a simple confidentiality agreement and never export your client data. We only work on the employer side. We don't screen candidates or use candidate data.
What happens after the 30 days?
You keep everything we set up: the messages, the reply system, the follow-up schedule, the Monday view and the training. If you'd like us to keep running new revival campaigns each month, that's BD Engine, from $1,000 a month.
Is this AI writing to my clients?
No message goes to your clients without your approval. We write the check-ins for each group of your clients, in your agency's voice, and a person at Grox Co. reads and edits every one. We may use writing tools to speed up drafts, but nothing is sent by a chatbot. The only automatic message is the instant acknowledgement to new employer inquiries, and you approve its wording before it goes live.
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